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Telemark Nordic

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Policies and Procedures

Below are all the current policies for the Telemark Nordic Club.

PART 1 – OPERATIONAL POLICIES & PROCEDURES
TNC-pol-01 General information and Mission statement
TNC-pol-02 Constitution
TNC-pol-03 Bylaws
TNC-pol-05 Conflict of Interest
TNC-pol-06 Gender Equity Policy
TNC-pol-08 Privacy Policy
TNC-pol-09 Confidentiality agreement (pdf form)
TNC-pol-11 Criminal Record Check Policy

PART 2 – SAFESPORT POLICY SUITE
TNC-pol-12 SafeSport Policy
TNC-pol-13 Athlete Protection Policy
TNC-pol-14 Code of Conduct and Ethics
TNC-pol-15 Discipline and Complaints Policy
TNC-pol-16 Event Discipline Procedures
TNC-pol-17 Screening Policy
TNC-pol-18 Social Media Policy
TNC-pol-19 Whistle Blower Policy

PART 3 – PROGRAM POLICIES & PROCEDURES
Program structure
TNC-pol-22 Youth Program
TNC-pol-23 Telemark Racers
TNC-pol-24 Masters Program
TNC-pol-25 Post Secondary Team
TNC-pol-26 Biathlon Program
TNC-pol-27 School Program
TNC-pol-28 Program Cancellation Policy (Due to Weather/Air Quality)

 Coaching
TNC-pol-33 Minimum Mandatory Coaching Qualifications
TNC-pol-34 Coaches certification and financial support

Athletes
TNC-pol-41 Athlete Financial Support Policy
TNC-pol-43 Roller Ski Safety Policy
TNC-pol-44 Program Cancellation Policy
TNC-pol-45 Ski Lessons Policy
TNC-pol-51 Competitive Program Terms of Reference (Biathlon and Cross-Country)
TNC-pol-53 Range Use Safety Policy (Biathlon)
TNC-pol-54 Range User Safety Agreement (Biathlon)
TNC-pol-55 Rifle Safety Policy (Biathlon)
TNC-pol-57 Medical information and authorization (biathlon)

PART 4 RISK MANAGEMENT POLICY
TNC-pol-60 Insurance coverage
TNC-pol-61 Emergency Action Plan for Lost or Injured Skiers/Snowshoers
TNC-pol-62 Lone Worker Policy 
TNC-pol-63 Chainsaw use safety policy
TNC-pol-64 Biathlon range approval (expires June 11, 2024)
TNC-pol-65 Telemark Van policy

PART 5 OPERATIONAL POLICIES AND PROCEDURES
TNC-pol-71 Office operation
TNC-pol-72 Grooming operations
TNC-pol-74 Dog Policy
TNC-pol-75 Facilities use agreement
TNC-pol-76 Finance and Accounting
TNC-pol-77 Signage Style Guide

PART 6 OUTSIDE AGREEMENTS AND LICENSES
TNC-pol-82 Radio License
TNC-pol-84 Sponsorship agreement
TNC-pol-88 Water well License 
TNC-pol-85 Partnership Agreement (expires April 30, 2025)
TNC-pol-86 Lease Agreement (expires March 28, 2051)

PART 7 GOVERNANCE
TNC-pol-90 Directors manual
TNC-pol-91 Membership year
TNC-pol-92 Expense-Travel policy
TNC-pol-93 Expense reimbursement form (excel format) (pdf format)
Telemark Nordic Club exists under Bill 24 – 2015 Societies Act, available here.

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